Booking Information, Terms & Conditions



All walkers are required to pre-book onto walks, unless otherwise stated in the programme (such as the Pot Luck Walks).

This is for the following reasons:

  • For the participant to know that they have secured a place on the walk.
  • Health and Safety: to have the correct ratio of leaders to walkers. This can vary from walk to walk depending on the terrain, type of walk and the leader.
  • For leaders to have the required details of each walker.

For booking purposes we use ‘Eventbrite’, the on-line popular free events management platform, which is accessed directly from the walk pages.  (For more on Eventbrite, follow the ‘How Eventbrite works’ tab on the top menu, under ‘booking’.)

Places are booked on a ‘first come, first served’ basis. Please be aware that any walks which make use of the minibus will likely have numbers more restricted.

If a walk is fully booked, your name can be held in reserve. If a participant who has not booked turns up at the start of the walk , the leader reserves the right not to accept that person on the walk if it is already full.

Health and Fitness

It is the responsibility of all walkers to ensure that they are physically fit enough to take part in the walk(s) that they have chosen.  The grade of each walk is stated, and you can read more about our grading system here.

On signing in, walkers will be asked to disclose any medical information that may affect them at any time of the walk. This information is for the walker’s safety and well-being, and will be kept confidential.

All our walks are non-smoking.

At least one qualified First Aider will accompany every walk.

Clothing, Footwear, Food and Drink

It is the responsibility of all walkers to ensure that they wear appropriate clothing and footwear for the conditions likely to be encountered, i.e. sturdy footwear and waterproof clothing. It is recommended that walkers bring food and drink adequate for their needs and the duration of the walk. Please bring sun cream if required. Please note that the leader has a right to turn away any walker who is not adequately dressed or equipped.

Children and Young People

Children and young people under the age of 18 are welcome, but must be accompanied by a parent or guardian over the age of 18.

Some walks may be challenging for some young people. If you would like to bring children on one of these walks, please ensure you have read the walk description carefully. If you need more information, please email us before you book.

Departure Time

The advertised time as given on the website and on the Eventbrite tickets is the scheduled departure time of the walk.  Please arrive in good time in order to register, visit the toilet, make your donation, etc. before departure. During the Walking Festival you can contact us by phone up to the last minute, if necessary (details on the ‘Contact us’ page), but you will understand that we cannot delay the start of a walk if we have not heard from you.


The walk leaders will be ready at Trefriw Village Hall, whatever the weather. However, in unfavourable or exceptional weather conditions the walk may have to be amended, re-routed or even cancelled (very unlikely) to ensure walkers’ safety.


The organisers reserve the right to alter the programme without prior notice. The programme details on the website are kept as up to date as possible.

The walk leader reserves the right to change the route of the walk during the walk, if necessary, for safety purposes.


During the walks, leaders may take photographs of walkers which may be used for promotional material in future years, and on the website gallery.  Anyone who does not wish themselves or their child to be photographed for promotional material (including in the Village Hall) should notify leaders and staff at the start of the walk.


We regret that we cannot accept dogs, except assistance dogs, on these walks. This is primarily due to the time of the year, when there is a high concentration of lambs and ground nesting birds. Additionally, we recognise that dogs can create potential control issues.


Please note that, although we make no charge for our walks, we do ask for voluntary donations. You can read more about how we fund the Walking Festival on our funding page.


Please note – It is the responsibility of those taking part in the walks to satisfy themselves that they are sufficiently fit and healthy, and adequately attired for the walk.

The organisers will endeavour to ensure so far as is reasonably practicable the safety of all participants during the walks, and a risk assessment is made of every walk. However, the organisers cannot be held liable for any injury to, or loss of or damage to, personal or any other property, however caused, except to the extent to which it results from the direct negligence of the organisers and where the organisers owe a duty of care.

The organisers are fully insured; however, we advise you to take out insurance against accident and personal injury.

 Data Protection

Our Data Protection and Privacy Policy can be found here.


That’s it!  Thanks for getting to the end!

If you would like any more information at all, please email us.

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A choice of 22 walks! Something for everyone!