Our Data Protection and Privacy Policy
The following complies with the General Data Protection Regulation (2018), and UK Data (Use and Access) Act (2025)
Our website (www.trefriwwalkingfestival.co.uk) is a secure site (https://) with a current SSL security certificate.
We use Ticket Tailor to take on-line bookings for Trefriw Walking Festival, and they request walkers’ personal data.
Ticket Tailor is a password-protected secure site; on making a booking with them, you will be given links to their Terms of Service, Privacy Policy and Cookie Policy.
Payment security
We use Square to handle electronic payments. Through Ticket Tailor this is fully integrated into their booking system. For details see Ticket Tailor third party processors and 
We do not share your details with any other organisations.
When we ask walkers to book on Ticket Tailor, we only ask for the minimum of data:
For the person making the order:
Your name, email address, mobile phone number, and where you will travel from. (It helps with our planning and marketing to know which regions our walkers come from.)
For each attendee, we require a name and confirmation that they are under or over 18 as we do not accept unaccompanied minors.
On the day all participants will be required to sign our walk registration form. The details are compiled from the Ticket Tailor booking information, and contain participants’ names.
We also ask for an emergency contact number.
Please make sure this is not someone on the walk with you!
This registration form is then carried by the walk leader for the duration of the walk, and returned to us afterwards.
It is the only accurate record of attendees, containing any last-minute amendments, absences and additions. It is retained for one year.
If you want to remain on our email mailing list for next year you will be asked on the registration form to give active consent for this.
Ticket Tailor’s booking details are retained securely by Ticket Tailor until that particular event, or walk is deleted.
We take data protection very seriously, and data held by us, or made available to us via Ticket Tailor, will never be shared with any other party whatsoever.
Participants’ details, the personal details of walk leaders, members of the organising committee and other volunteers are safeguarded and retained for administration and organisational purposes only, and are not made available to any other members of the public.
We do not share your details with any other organisations.
The only use of cookies on our website is to enable your device to remember whether you have visited the website before, which language (English or Welsh) the website was last viewed in, and for Admin staff to remain logged in on the password-protected Admin page. If you wish to restrict or block the cookies which are set by the website you can do this through your browser settings.
Although we are not required under the terms of the GDPR to register with the ICO (Information Commissioner’s Office) because we maintain our register for recreational reasons, we still adhere fully to the principals of the General Data Protection Regulation (2018) and UK Data (Use and Access) Act (2025)
If you wish to discuss any aspect of our Data Protection and Privacy Policy with us, please contact us.
