Booking Information, Terms & Conditions
All walkers are required to pre-book onto walks, unless otherwise stated in the programme.
This is for the following reasons:
- For the participant to enjoy the walk.
- Health and Safety: to have the correct ratio of leaders to walkers. This can vary from walk to walk depending on the terrain, type of walk and the leader.
- For leaders to have the required details of each walker.
For booking purposes we use ‘Eventbrite’, the popular free events management platform, which is accessed from the walk pages. (For more on Eventbrite, see the ‘How Eventbrite works’ tab at the bottom of any page.)
If a walk is fully booked, your name can be held in reserve. If a participant turns up at the start of the walk who has not booked, the leader reserves the right not to accept the person on the walk.
There is no need to book for Pot Luck Walks or The Cake Walks.
It is the responsibility of all walkers to ensure that they are physically fit enough to take part in the walks that they have chosen. Leaders will ask walkers to disclose any medical information that may affect them at any time of the walk. This information is for the walker’s safety and well-being.
Clothing, Footwear, Food and Drink
It is the responsibility of all walkers to ensure that they wear appropriate clothing and footwear for the conditions likely to be encountered i.e. sturdy footwear and waterproof clothing. It is recommended that walkers bring food and drink adequate for their needs and the duration of the walk. Please bring sun cream if required. The leader has a right to turn away walkers who are not adequately equipped.
Children under the age of 18 are welcome, but must be accompanied by a parent or guardian over the age of 18.
Some walks may be challenging for some young people. If you would like to bring children on one of these walks, ensure you have read the walk description carefully. If you need more information, email Trefriw Walking Festival (firstname.lastname@example.org) before you book.
The advertised meeting time is set 15 minutes before departure of the walk. Please arrive in good time in order to register and make your donation, etc.; you will understand that we cannot delay the start of a walk if we have not heard from you.
The walk leaders will be at Trefriw Village Hall, whatever the weather. However, in unfavourable or exceptional weather conditions the walk may have to be amended, re-routed or even cancelled (very unlikely) to ensure walkers’ safety.
The organisers reserve the right to alter the programme without prior notice. The details in the programme are believed to be correct at the time of going to print.
The walk leader reserves the right to change the route of the walk during the walk, if necessary, for safety purposes.
During the walks, leaders may take photographs of walkers that may be used for promotional material in future years. Anyone who does not wish themselves or their child to be photographed for promotional material (including in the Village Hall) should notify leaders and staff at the start of the walk.
We regret that we cannot accept dogs, except assistance dogs, on these walks. This is due to the time of the year, with a high concentration of lambs and ground nesting birds.
The organisers have endeavoured to ensure so far as is reasonably practicable the safety of all participants during the walks. However, the organisers cannot be held liable for any injury to, or loss of or damage to, personal or any other property, however caused, except to the extent to which it results from the direct negligence of the organisers and where the organisers owed a duty of care.
We advise you to take out insurance against accident and personal injury. It is the responsibility of those taking part in the walks to satisfy themselves that they are sufficiently fit and adequately attired for the walk.
Phew! Thanks for getting to the end!